Standing Orders

Standing Orders are the rules by which we officially conduct the business of the parish council and are based on a model set up as a standard for all parish councils.


Adopted by Council on March 27th 2008

1 COUNCIL MEETINGS

1.1 Chairing meetings

The Chair of the Council or in her /his absence the Deputy Chair shall chair

meetings of the Council. In their absence the Council shall select a person to chair

the meeting.

1.2 Quorum

No business shall be dealt with unless there is a quorum of 3 members present. If

there is no quorum, the meeting must be adjourned immediately.

1.3 Holding meetings

1.3.1 An annual meeting of the Council shall be held in every year in the month of May.

In the year of ordinary elections of parish councillors the annual meeting shall be

held within 14 days after the day on which councillors elected take office.

1.3.2 At least 3 other meetings of the Council shall be held in every year.

1.3.3 An extraordinary meeting of the Council may be called at any time by the Chair.

1.3.4 Any 2 members may submit a written request signed by them to the Chair to call

an extraordinary meeting. In the event of the Chair not calling an extraordinary

meeting within 7 days of receiving the request, or refusing to call an extraordinary

meeting, the 2 members may call an extraordinary meeting.

1.3.5 Meetings shall be held at a place, date and time fixed by the Council. Meetings shall normally be held in the Memorial Hall.

1.3.6 Notice of the time and place of meetings must be fixed in a conspicuous place in

the parish at least 3 clear days before the meeting. Where a meeting is called by

members of the Council (1.3.4 above), the notice shall be signed by those

members and shall specify the business proposed to be transacted at the meeting

(the agenda).

1.3.7 All members of the Council shall be given (by post or left at their residence) at

least 3 clear days written notice of all meetings of the Council from the Proper

Officer specifying the business proposed to be transacted (the agenda).

1.4 Order of business for Annual Meetings

14.1 At Annual Meetings business will be dealt with in the following order:

Election of Chair (This will be followed immediately by the Chair’s declaration of acceptance of office)

When the Annual Meeting follows Council elections, to note the receipt of

declarations of acceptance of office by members

Disclosures of interest by members (and employees) in items on the agenda

Agreeing the minutes of the last meeting and signing them

Receiving any apologies for absence

Announcements from the Chair

To adopt the Annual Report

To approve any changes to the Standing Orders proposed following the annual

review

To approve any changes to the delegation arrangements proposed following the

annual review

To make appointments and nominations

Deciding the dates, times and place of meetings of the Council for the year

Other business placed on the agenda


1.5 Order of business for ordinary meetings

1.5.1 At ordinary meetings, business will usually be dealt with in the following order:

Disclosures of interest by members (and employees) in items on the agenda

Agreeing the minutes of the last meeting and signing them

Receiving any apologies for absence

Announcements from the Chair

Receiving petitions

Public question time

Member question time

Any business remaining from previous meetings

To receive business motions from members

Other business placed on the agenda

1.5.2 The order of business may be changed by the meeting by motion put by the Chair.

1.6 Minutes

1.6.1 No discussion shall take place on a motion to agree the minutes other than upon

their accuracy.

1.6.2 Any corrections shall be made by moving that the minutes are agreed with the

corrections stated.

1.6.3 The minutes must record the names of members present at the meeting and the

declarations of interest of any member.

1.6.4 The minutes of a meeting must be circulated to all members as soon as

practicable and referred to the next meeting (other than an extraordinary meeting)

for agreement and signing by the Chair.

1.7 Petitions

1.7.1 Petitions may be received at (ordinary) meetings of the Council provided that the

petition is received by the clerk no later than mid-day three working days before

the day of the meeting and is signed by at least 10 electors within the parish.

1.7.2 Petitions may only be about a matter for which the Council has a responsibility or

which affects the parish.

1.7.3 Petitions will not be received by the Council which are in furtherance of a person’sindividual circumstances or which are about a matter where there is a right of

appeal to the courts, a tribunal or government minister.

1.7.4 A petition will not be received by the Council where the issue it concerns has been

the subject of a petition in the last six months or a decision of the Council in the

last six months.

1.7.5 One signatory to the petition may speak on the petition for no more than 5

minutes.

1.7.6 No discussion shall take place on the petition. A member may move that the

petition be referred to the next meeting or to a committee or to another body. Once

seconded, the motion will be voted on without discussion.

1.7.7 No more than 5 petitions will be received at a meeting.

1.8 Public Question time

1.8.1 Any elector within the parish may put a question to the meeting about a matter for

which the Council has a responsibility or which affects the parish.

1.8.2 An elector seeking a response to a question at the meeting must give the clerk

notice of the question at least 5 clear days before the meeting.

1.8.3 Questions will not be received by the Council which are in furtherance of a

person’s individual circumstances or which are about a matter where there is aright of appeal to the courts, a tribunal or government minister.

1.8.4 A question will not be received by the Council where the issue it concerns has

been the subject of a decision of the Council in the last 6 months.

1.8.5 An elector putting a question may speak for no more than one minute.

1.8.6 A maximum of 15 minutes will be allowed for public questions.

1.8.7 No discussion shall take place on any question put. Where practical, the Chair

may respond to the question or indicate that a written response will be made.

1.8.8 Where notice of a question has been given, a reply may be given orally at the

meeting by the Chair or person nominated by the Chair, or a written reply given to

the elector.

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