Hazelwood Parish Neighbourhood Plan
Date; Thursday July 7, 2016.
Venue; Memorial Hall.
Present; Richard Heath, Margaret Heath, Kevin Eaton, (Chairman), Mike Wood, Michael Say, Kay Reid, Judy Harris, Glen Wall.
Apologies; Lesley Wall, Bob and Irene Wrigley, Keith Walker.
The May 12th Minutes were approved and signed by the Chairman.
Inspection process and update.
Michael Say advised that this had been completed. Following despatch by AVBC of the document to Keith Walker, as Chairman of the Parish Council and distribution to members, it had also been sent to the Steering Group working party. This initial distribution was to feed back any factual errors to Rachael Coates at AVBC. There were none.
At this stage, the document has been regarded as confidential, hence no further distribution.
(See later question to be asked of Rachael Coates) Leaving aside content, Rachael Coates had been asked by Michael Say about various matters concerning process. These were recounted to the meeting.
Q/ Are the comments and ‘recommendations’ of the Inspector able to be challenged/discussed?
A/ In reality, ‘No’. Since his comments are aimed at aligning the Plan with legislative guidelines, AVBC would not approve the Plan if any of his mods were not carried through.
Q/ Have AVBC ever had a situation where they disagreed with a point (or points)?
Q/ Whose responsibility is it to physically alter the Word document to produce the final, post-
A/ AVBC – namely Rachael.
Q/ What obligation is there – and on whom – to advise the residents of the mods that have been carried out?
A/ It is AVBC’s responsibility but it will be at the level as per their recent consultation i.e. fairly minimal. She said that group’s tend to want to do this more fully themselves, in addition. It meant that the intended, final door-
Q/ What’s the next step towards a referendum date?
A/ Part of the reason for a swift feed-
Q/ Will a suggested date for the referendum be part of that meeting?
A/ Rachael wasn’t sure. It may be dealt with immediately afterwards by a different part of AVBC.
Q/ Are we still looking at Autumn?
A/ It looks like it.
As a result of the above, actions will be;
1/ Michael Say to send to Rachael Coates the full Word files for both the Plan and the Village design statement.
2/Question of confidentiality to be asked and whether this now prevails for the Inspection report, given the July 7th response date has now passed.
3/ Rachael to be asked when the Parish Council will be sent the final, revised Plan document. Will this be after the AVBV Cabinet meeting in September – and the hoped for approval -
3/ Rachael to be asked whether the AVBC publicity following the Inspection will, again, include posters. These were especially useful in spreading the word.
4/ Chairman to arrange a meeting of the working party to look in-
5/ Parish Council to confirm the future role of the Steering Group, given that on April 29th, its task in producing the Plan to submission stage had been completed. Kevin Eaton did not want ‘toes to be trodden on’ as regards any future actions. Continuing communications were important to ensure that there was no vacuum between now and the referendum. This was a role well suited to the group together with ongoing liaison. This will be taken up by the Council asap.
Pending questions are;
a/ Should the Inspection report be distributed to the rest of the Steering Group? The recommendation is it should.
b/ Should the Inspection report be more widely distributed to the supporters’ list? AVBC’s response on confidentiality will affect this but even if they are agreeable, the question still remains at Parish level.
Saturday July 16 Village Fete.
The Plan group will again be represented. Graphics showing the time-
Display boards are available at the Memorial Hall. Mike Wood can also loan an easel.
A gazebo will be loaned by Kay Read. Rendezvous on the field at 10.00am Saturday 16th.
The main set-