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                        Hazelwood Parish Council

Minutes of a meeting of Hazelwood Parish Council held in the Memorial Hall, Hazelwood on 28th January 2016 commencing at 7.30p.m.



Present: Chairman:  Councillor K Walker

Councillors: Councillors J Harris, G Wall, R Heath and M Thwaites


Also Present: Clerk:   Mrs S Smith

Member of the public: Mrs L Wall, Mr L Brown, I Buchan


60/15/16  Apologies given:    


No apologies were given


61/15/16  Variation of Order of Business


No variation to Order of Business was deemed necessary.


62/15/16  Declaration of Members Interests


               None


63/15/16  Public Speaking

 

 Lesley Wall confirmed she has reported a sunken drain to the county council. She has significant concerns re Mr Broderick’s land on Over Lane. It appears to be used as a dumping ground. The Chairman confirmed that it has been raised with AVBC and will continue to progress this issue with Steven Bate.


 Les Brown thanked the council for the gift of vouchers received in recognition of his 40 years on the Parish Council.


Mike Thwaites raised concerns that the Parish Council, whilst clearly run with the best intentions, did not appear to be compliant with either best practice or in certain cases with its legal duties. He hoped that a concerted effort could be made over say a 6 month period to ensure that this was corrected. As a first step he asked that all councillors re-submit their Register of Members’ Interests asking that particular attention is paid to sections 1 and 5 which do not appear to be correct on the forms available on the AVBC website.

 


64/15/16  Minutes of the last Meeting


 The minutes of the council meeting held on the 27th November 2015, copies of which had been passed to the councillors prior to this meeting, were taken as read, approved and signed by the Chairman for accuracy only.



65/15/16  Items for Exclusion


 Nothing was deemed necessary for exclusion.



66/15/16  Chairman’s Announcements


The website is now understood and the Chairman believes that he will soon be able to upload the minutes from the last meeting.

Lubrizol is planning a large extension and the Chairman is intending to meet with them to discuss this

The noticeboard is now in place thanks particularly to Richard Heath and Mike Thwaites. The Chairman will ensure a message of thanks is sent to Nick Smith who donated it.

An additional councillor may be needed to ensure audits particularly with respect the Neighbourhood Plan.

The verges are still in a dreadful state and the opinion of highways is that they be given a year to recover – A further call will be made. Concern was also raised with respect to garden waste being dumped on the verges. Temporary signs will be considered if the issue persists.

The Chairman and Glen Wall will arrange a meeting with Derbyshire Wildlife to review potential grant funding for wild flower planting in the verges


67/15/16  Derbyshire Association of Local Councils


All circulars having been previously circulated were received.


68/15/16  Financial Matters


(a) Payments made since the last meeting

HMRC………..………300058……………………..…£3.40

PCC of Hazelwood…..300059………………………£250.00

British Gas………………..DD………………….…..£114.00

Planning with People……..FP………………………£250.00

Keith Walker……………..FP……………………….£201.58

Keith Walker…...…….300054………………………£174.00

SG Hurst…………………..FP………………..………£20.00

M Thorne………………….FP………………..………£50.00

Spinners,Weavers unp…………………………..…....£242.00

Fee………………………………………………..….….£6.00


(b)  Accounts for payment

It was resolved that the following payments be made

 Severn Trent water   £185.09

 AVBC      £1163.62

  

 (b)       Balances currently held:


  Memorial Hall               £7702.60

Parish Council               £5552.58


(c)  Parish precept for 2016/17


It was resolved that the Parish Precept for the financial year 2016/17 should be held at the current level.




69/15/16          Memorial Hall and Lettings


Hall Cleaner

Glenn Wall raised a concern that the cleaner is unsupervised.

It was resolved that he meet with her and confirm that she is happy and has the opportunity to raise any concerns should they exist.


Hall Charges

It was resolved that Judy Harris (who disclosed a personal interest) discuss the charging with the PCC to determine a fair and equitable payment.


It was resolved that Judy Harris prepare a new schedule of letting charges for consideration at the next Parish Council meeting.


Hall Improvements

It was resolved that the councillors would meet on March 6th at 10.00am to prepare a list of improvements needed which would then be considered and prioritised at the March council meeting.



70/15/16  Planning and Licensing Matters


AVA/2016/0028 – Proposed vehicular access and detached garage with accommodation above – for Mr S Fletcher    at Rose Cottage, Firestone, Hazelwood.

AVA/2015/1062 - Single storey extension to rear of property to increase utility and provide household study/office area for Mr R Halhead @ Chevin Quarry Lodge, Firestone, Hazelwood. PERMITTED

AVA/2015/1073 -  Application to change the use from agricultural use to garden land (Retrospective) This is a departure to the Local Development Plan. PERMITTED

AVA/2015/1074 - Application for a Replacement House adjacent to Mount Farm Barn and the temporary siting of a caravan during construction. PERMITTED

Planning Appeal at land south of Hazelwood Hill – Appeal REFUSED


71/15/16  Neighbourhood Plan

 

 The Chairman updated the status of the plan. The plan is being updated by our consultant post the comments received and the AVBC health check responses. The final draft should be available in the next 4-6weeks. This could allow the plan to be completed and put to referendum by July 2016. Concern was raised as to who would be paying for the referendum and the Chairman will check this.




72/15/16  Resignation of Clerk


 The council thanked Sue Smith for her sterling service over the last 13 years

It was resolved that for the near future Mike Thwaites would take on the role of Parish Clerk on an unpaid basis.


73/15/16  Parish Standing Orders


It was resolved that Mike Thwaites prepare a set of standing orders ideally for consideration at the next Parish Council meeting


74/15/16  New computer


 A grant can be applied for to replace the Parish Council. It was resolved that if the Chairman can obtain a grant then it should be used to replace the computer as soon as possible.


75/15/16  Litter picking 2016-01-24


 This will take place on March 5th at 10.00am. Signs will be placed around the village and the Chairman will publicise the event in the Parish Magazine.


76/15/16  Memorial Hall Governing Document

 

 It was resolved that this would be passed to Mike Thwaites at the earliest opportunity to aid in the writing of the standing orders.


PART II – CONFIDENTIAL INFORMATION


77/15/16  Staff Salaries for Payment


 

78/15/16  Date and Time of the next meeting


The next meeting will be held in the Memorial Hall, Hazelwood, at 7.30pm on 24th  

March 2016


The meeting was closed at 21.34 hrs.




Signed______________________________ Chairman ___________________Date