Copyright Hazelwood Parish Council 2014
Last updated 07 May 2014
Hazelwood Neighbourhood Plan Steering Group
Date; Thursday October 24 2013
Venue; Hazelwood Bowls Club Pavilion
Present; Martin & Barbara Angold, Hugh Walford, Bob & Irene Wrigley, Robert Walker, Glen & Lesley Wall, Martin Farrell, Mike Wood, Kevin Eaton, David Railton, Michael Say.
These were received and approved for the Oct 17th meeting; duly signed by Kevin Eaton
Michael Say advised that the last meeting had also seen Kevin sign the Sept 12 meeting Minutes, prepared and presented by Martin Angold.
The November 21st meeting was not mentioned either, due to some confusion . This was confirmed as being agreed.
Amber Valley application; The Oct 17th meeting had agreed that the application for the group should be sent to Amber Valley. Following submission, Michael Say was contacted by Amie Taylor. Because the area to be covered by the Neighbourhood Plan was Hazelwood Parish, it meant the lead body making the application must be Hazelwood Parish Council. Her confirmation email on this point was read out. It confirmed, nevertheless, that the Planning Group was perfectly able to be the entity carrying out the work -
Michael Say had already redrafted the application appropriately. The constitution document now becomes redundant. Potentially, so does the need for the group to have its own Treasurer; monetary matters, funding applications etc remaining with the Parish Council.
This was all noted and agreed but Mike Wood cautioned that for the avoidance of any possible future challenge, Hazelwood Parish Council should ratify the application with an appropriate Minute. This was agreed and Michael Say will provide Martin Angold with a draft application that Amber Valley is happy with for the next, impending Parish Council meeting.
The question of whether the group title should include ‘Planning’ or ‘Steering’ or both was discussed. Bob Wrigley felt one was sufficient and henceforth Hazelwood Neighbourhood Plan Steering Group is the name. Martin Angold saw the Steering Group with subsidiary working parties, ideally with other people involved. Glen Wall was concerned at the lack of ‘other people’ at the moment.
Draft copy had previously been written and distributed for consideration. Firstly, the likely nature of the package was described by Michael Say i.e. three A4 sheets (newsletter, questionnaire, map) plus a return envelope. He questioned the need for the map but it was felt to be important in helping residents to focus on what the ‘Neighbourhood’ meant. The need for the package to be professionally designed in order to best capture recipients’ interest was stressed and examples shown to demonstrate the point. The meeting was advised that this would cost around £200 which Michael Say was prepared to underwrite personally -
Copying the material is not included in the cost. Martin Farrell said that he would be happy to produce copies.
Copy was discussed and generally accepted with specific suggestions introduced by Mike Wood. These were liked and will be integrated into the MKII draft.
Details of the Steering Group members will be restricted to names only.
NB Bob and Irene Wrigley asked not to be regarded as Group members, due to other commitments, but will remain as recipients of communications material.
Martin Angold thought that the questions could be combined, somewhat. Reference to ’do not like about Hazelwood’ was thought to be negative and will be removed. Hazelwood in the future will be ‘10+ years’. The on-
MKII draft copy will be prepared and circulated by Michael Say asap together with an outline timetable. The suggested November 30th date for the return of the completed questionnaire was thought reasonable, providing that residents had two weeks from receipt. This means delivery no later than November 15th.
NB To achieve the above will require volunteers and team effort to be arranged
as soon as the design and production is completed.
As previously agreed, November 21st. Venue to be confirmed.