Hazelwood Parish Neighbourhood Plan
Date; Thursday April 3rd 2014
Venue; Memorial Hall, Hazelwood.
Present; Martin & Barbara Angold, Bob & Irene Wrigley, Glen & Lesley Wall,
Mike Wood, Judy Harris, Robert Walker, Kay Reid, Michael Say, Kevin Eaton (Chairman),
Keith Walker, Martin Farrell, David Railton,
The March 6th Minutes were approved and signed by Chairman
None that were not covered by the ensuing agenda.
Martin Angold reported that a grant for £1,800 had been in hand for a while. Likely expenditure of £1,620 had been identified -
Mike Wood enquired whether more funding could be obtained, if required. Martin Angold said yes, probably, subject to good reasons. Chairman stressed to all to use the funding, where appropriate.
Martin Angold also said that this funding was separate to the question of paying for a consultant to be involved. He said that an application was lodged for such a person, rather than for funding for same.
Working group updates
Michael Say confirmed that everyone had now received on-
Glen and Lesley Wall’s Draft 2 Landscape document. (Since circulated)
Keith Walker’s Hazelwood history -
Mike Wood/Keith Walker -
Mike tabled copies of the Housing Character survey assessments -
Age profile -
Similarly, this work is now completed, subject to supplementary questions. Bob had provided sample questions aimed at seeking answers to future housing dilemmas for young people and the elderly. There had also been an interchange on this topic with Mike Wood.
Young people -
There was nothing to report on this and further efforts/ ideas are necessary.
Community facilities -
The ‘final ‘ paper had been received plus a welcome addition to this from Robert Walker. This provided some ecclesiastical corrections, where necessary.
Landscape character -
Subject to the Draft 2 document being circulated, this task is virtually completed. Glen Wall said that he would like to include acreages. It was agreed that a calculation could be undertaken with Mike Wood’s help.
Michael Say added that officially designated sites -
Planning history -
This had been circulated although he advised that a Draft 2 would follow.
Vision, objectives, policies -
This is WIP. To some extent, it will be further informed by the second stage questionnaire
Chairman thanked all concerned for their efforts. It now needed the various elements of the evidence base to be consolidated, in the manner of the Idridghay document. This would require précis, common styling, removal of repetition, general quality control etc.
Martin Angold will undertake to start the process. In due course, and in answer to Mike Wood’s question in relation to the time frame, a draft document for all to comment upon will be presented.
Michael Say outlined three key elements which were needed and had been provisionally scheduled;
Stand at village fete
1/ Newsletter and a second questionnaire -
He reminded everyone that the last contact with residents had been the Feb 20th
Social evening. Memories were short and a further communication through peoples’ letter boxes was urgent.
A 4pp newsletter was suggested with a loose A4, double sided questionnaire.
News/pix of Feb20th evening, key findings of research,
NB Lesley Wall to provide a memory stick of pix + hard copy versions for ease of reference.
Continuation + pix, leading in to reasons for second stage research i.e. What? Why?
IMPORTANT. Also flag up young people’s research and need for their opinions.
Answers to Post-
Village fete and stand, ‘Come and talk to us‘, Social ‘do’ details.
Michael Say stressed that this second exercise needed to be handled as thoroughly as the first i.e. with accompanying, addressed envelope, opportunity to complete on-
The two main areas for further research appeared to be accommodation and community facilities. Michael Say had also tried to identify what Idridghay had enquired about and Hazelwood had not. These were;
Availability of housing
Business and Tourism (Some of the Business research had been by telephone)
Michael Say felt that the second questionnaire needed to concentrate on the two key items and not be too complicated Some of the other issues had undoubtedly cropped up in answers even where specific questions had not been asked. Further questions about the landscape, for instance, seemed unnecessary given the clear mandate of residents..
Chairman suggested that, nevertheless, everyone should consider what further questions could be asked and to get these to Michael Say by Wednesday April 9th, latest.
Action; Michael Say to write draft copy for Newsletter and formulate draft MKII questionnaire, once questions are to hand.
Completion, provisionally mid April.
Design and production 3rd week April,
Printing and distribution last week April/first week May.
2/ Social evening -
Need for plan for the evening and attendant organisation.
Action; Kevin Eaton.
3/ Village Fete stand -
This needs contact with the fete organiser, deciding content and group rota for attendance.
Action; Kevin Eaton.
This was discussed and Michael Say stressed that it was very outline at this stage. It was also evident that to even hope to conclude with a referendum by the Autumn, there was absolutely no time to lose.
The timing was accepted in those terms.
Engagement and future communications
The defined area for the future referendum had been decisively settled as
Hazelwood Parish with its attendant electoral roll. Because of Blackbrook and Shottlegate being on the margins, Martin Angold showed two treatments for the masthead -
Notwithstanding the above comments, it was agreed that land owners with holdings in the parish, but not actually resident, may have useful comment to consider. Other similar opinions might be useful. It was agreed that a list of such sources ought to be formulated e.g. pubs, bus companies, businesses.
Action; Martin Angold
Future meetings structure
It was agreed that, for the moment, the current frequency seemed satisfactory. This may need to alter, as circumstances dictate.
NB Signing off the newsletter copy will be a case in point.
Any other business
Shottlegate WI, Tuesday May 6th, 7.00pm. Parking is limited and so doubling up in cars was strongly recommended.